Submission of an online registration is regarded as a firm booking (subject to availability) and acceptance of these terms and conditions. Cancellation charges will apply for all bookings.

Payment
Please note that payment of all fees must be made in full and in cleared funds within 30 days of the submission of your registration. If you submit your registration less than 30 days prior to the first day of an event, then payment of all fees must be made in full and in cleared funds prior to attending the event.  The Institute of Physics (the “Institute”) reserves the right to cancel any registration without warning at any time prior to the start of the event if all fees due have not been paid by the relevant time. In the event that the Institute does not exercise its rights of cancellation prior to the event, delegates whose fees have not been paid by the start of the event shall be required to pay on-site.

In the event of cancellation by the Institute for non-payment, the cancellation charges set out in the Cancellation Policy below shall apply.

Cancellation Policy
All cancellations, by individuals or groups, must be given in writing to the Institute. Email shall not be sufficient for these purposes.

For events that are held over multiple days, the following cancellation charges shall apply (unless otherwise indicated on the event website):

  • if the written cancellation is received by the Institute at least six weeks prior to the first day of the event, a full credit/refund will be issued
  • if the written cancellation is received by the Institute less than six weeks, but at least three weeks, prior to the first day of the event, a full credit/refund minus a 20% administrative charge will be issued
  • if the written cancellation is received by the Institute less than three weeks prior to the first day of the event, or you do not attend the event, no refund will be issued